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Category

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Bilingual Administrative Assistant

Ivanhoe Cambridge Inc.


	$1001

Administrative and Support

ON - Toronto

Feb 18, 2010

Type:

Job Description:

Job description and Responsibilities 
To provide administrative support specifically to the Senior Vice President and Chief Development Officer, 3 Vice Presidents of Development and Director, Development Analysis and their direct reports. Specific duties include:

-Manage daily appointment calendar & prioritize meeting requests.
-Receive, re-direct and respond, as appropriate, to phone call queries.
-E-mail management - print and/or respond, as appropriate.
-Ensure contact data base is accurate and current.
-Coordinate national and international travel for meetings and industry related conferences.
-Prepare essential correspondence and draft responses for routine correspondence.
-Liaise internally with all levels of the organization as well as external senior management in a professional, courteous manner.
-Coordinate meetings; prepare materials, files, agendas and other resources as required.
-Timesheet keeper for the department using JDE.
-Assist in preparing the department's annual general & administrative budget.
-Process invoices and expense reports for payment.
-Review monthly budget & reporting variances.
-General administrative tasks as in filing, photocopying, faxing.
-Other duties as required.

Experience requirements:
 
Bilingualism (English & French); post secondary diploma or minimum 5 years administrative experience, ideally in a corporate environment; good organizational, interpersonal and communications skills; ability to work under pressure in a fast paced environment; ability to work well in a team environment; service orientation; professional manner; attention to detail, confidential and self disciplined. Highly proficient in Microsoft Outlook, Word and Excel, working knowledge of JDEdwards and TIPS an asset.

Opportunities for this position:

Challenges about this position:

Ivanhoe Cambridge Inc. is a Canadian-based international real estate owner, manager, developer and investor whose activities focus on regional and super-regional shopping centres of the highest quality. It offers more than 70 welcoming, entertaining and dynamic shopping destinations in Canada, the United States, Brazil and Europe, including the U.K. in addition to its presence in Asia.
Join a company that has been recognized as one of the 50 Best Employers in Canada for the fifth year in a row, and advance your career in an exciting environment where integrity and respect, the drive to outperform, service excellence, teamwork and innovation are highly valued.

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